Shift and
Leave Requests and Business Communication to
support communication between staff and stores
The employee app is a smartphone app packed with the know-how of over 30,000 chain stores, "Gulf CSM Time and Attendance Management."
With easy management of shift and leave requests and estimated salary display on smartphones, communication between staff and stores is smooth.
Image of using the employee app
Benefits for users
- Available anytime on smartphones, making communication with store managers who create shiftseasy.
- You can express your requests, making it easier to workaccording to personal circumstances.
- You can easily manageyour own management, such as checking work schedules and calculating salaries.
- By creating shifts that reflect requests, staff satisfaction and motivation increase, leading toincreased individual productivity.
- When there are vacancies in shifts, the recruitment function sends notifications to staff.
You can select from those who wish to apply, allowing foreasy replenishment of staff. - By facilitating communication between stores and staff, it is expected to activate the field and lead toincreased store productivity.
About Functions
Function
The employee app is a smartphone app that works in conjunction with Gulf CSM.
Staff can check their shift schedules, confirm shift requests from managers, and submit their own shift requests, among other options.
It closely integrates with the predictive shift function, allowing for recruitment of shifts that could not be optimized, and
reflecting staff circumstances in the optimization engine's rules, enabling more efficient shift scheduling.
- ① Calendar
- Displays the status of confirmed shifts and requested shifts with icons.
Tapping on a date allows you to check the shift details and
work records.- Confirmed shifts or records. Workdays
- Confirmed shifts or records. Holidays
- Requested shifts. Workdays
- Requested shifts. Holidays
- ② Attendance Registration Button
- Buttons for clocking in/out and breaks.
Records location information at the time of clocking.
- ③ Today's Schedule
- Displays today's work and holiday schedule.
- ④ Current Month's Work Status
- Displays the estimated salary amount based on the current month's work records and shift hours.
The target amount can be set freely.
- ⑤ Menu
- Check time cards and business communications.
Function Details
Shift Request
On the calendar displayed on the home screen, staff can submit requests for workdays and holidays according to their personal circumstances. It's easy to operate as you just tap the date. You can also set the start and end times for the desired workday.
①Tap the date on the displayed calendar for the day you want to request a desired shift or holiday.
If there are additional requests
If there are additional requests for shifts, you can confirm and apply for shift requests from the recruitment screen.
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Shift Recruitment Icon
If there are notifications for recruitment or shift changes, an unread mark will appear on the business communication icon at the bottom.
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Shift Recruitment List
Tapping the shift recruitment icon will take you to the list screen tab.
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Shift Recruitment Details
Tapping on the items currently recruiting will display the details screen, allowing you to apply.
※The shift recruitment screen is under development and may differ from the actual specifications.
Confirmed Shift Confirmation
Considering the requests from staff, the store manager creates the shifts. Once the shifts are confirmed, they are reflected on the calendar. Confirmed workdays and holidays are displayed with icons below the dates, making it easy to understand the schedule.
①When confirmed shifts are published, icons for the shift setting dates will appear on the calendar.
②Tapping on the date of the confirmed shift will display details of work hours and locations.
Notice Confirmation
If there are communications from the store manager, a mark will appear on the "Business Communication" icon in the bottom menu.
There are three types: "Business Communication," "Shift Recruitment," and "Shift Notifications," and the display switches according to the type of notice.
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Business Communication
In addition to urgent communications from the store, maintenance information for the employee app is displayed.
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Shift Recruitment
In addition to shifts currently recruiting, your application status and results are displayed.
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Shift Notifications
Notifications will be displayed when shifts are published or changed, or when there is a response to a change request.
Various Requests
You can submit workflows for requests such as paid leave and overtime.
You will receive notifications in the app when workflows are approved or rejected.
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Request List
You can check the status of workflows that are currently being requested.
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Request
You can submit new workflows from the app.
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Status Check
You can check the approval status and comments of workflows that are currently being requested.
Examples of Operations Using the App
Case
Using the employee app allows for smoother communication with staff involved in shift creation.
Before creating shifts, you can collect shift requests and holiday requests from staff, allowing for shift creation that takes these into account.
The predictive shift optimization engine can suggest shift creation that considers staff requests.
Once shifts are created, you can publish them to staff, accept change requests, and recruit for shifts that could not be assigned.
With the communication features with staff, you can smoothly adjust shifts.
Notifications will be sent to the app for any publications, recruitments, or changes to shifts, preventing staff from missing them.
About Implementation
Introduction
If you are using Gulf CSM Time and Attendance Management,
you can easily get started without any hassle!
On the first time, open the app and scan the QR code on the Gulf CSM Time and Attendance Management screen to sign in.
You won't need to do this operation again next time.
Efficiency will further increase with the use of predictive shifts!
The predictive shift of Gulf CSM Time and Attendance Management works in conjunction with Gulf CSM, where the optimization engine supports store managers in creating shifts.
It closely integrates with the employee app, collecting staff requests for attendance and holidays in advance.
It suggests optimal staff allocation considering various conditions related to shifts, significantly reducing the burden of shift creation.
★To use this service,
the introduction of Gulf CSM Time and Attendance Management is required.
Responding to diverse working styles, improving productivity, and reducing labor risks
Gulf CSM Time and Attendance Management System
Using biometric authentication for attendance clocking and various alert notifications reduces labor risks.
By complying with regulations and improving productivity, it supports corporate risk management.